OTM SIG User Community Newsletter, November 2014

Oracle OTM User Group
OTM SIG User Community Newsletter November 2014, Vol. 2014, Issue 11



The OTM SIG invites you to select its next board members. Ballots will be sent and voting begins on November 17. The election will remain open until 11:59 p.m. ET December 3. Election results will be announced on December 16.

Voting shall be restricted to individuals that meet the following guidelines:

  • Registered OTM SIG member at the time the election begins (midnight November 16th, 2014)
  • Employee of a company that is designated as a current or future end user of Oracle Transportation Management. Consulting companies, including Oracle, and Software Providers will be ineligible to vote.

Additional information can be found on the OTM SIG website.

Please contact Nicole Urbanek, OAUG Geo/SIG Manager, at nurbanek@oaug.org or +1 404.760.8195 if you have any questions.


The EMEA/APAC OTM SIG Board wrapped up a successful first conference last month in Singapore. Thanks to all who attended and supported the conference. The Board would appreciate feedback and will be sending a survey to those who attended.

EMEA/APAC OTM SIG Webinar November 2014: Lenta (Russia)

Tuesday, 18 November, 2014
Time: 05:00 New York, 10:00 UTC (London), 11:00 Paris, 12:00 Istanbul, 13:00 Moscow, 15:30 Mumbai, 18:00 Singapore, 21:00 Sydney

Join EMEA/APAC OTM SIG monthly webinar on 18 November to hear the story of OTM implementation in Lenta.

Lenta is one of the largest retail chains in Russia and the country’s second largest hypermarket chain.

Join the webinar online, or refer to the OTM SIG website for additional information including the audio-only dial-in number for your country.

Calendar Overrides

With several holidays in the next few months it is a good time to remember to schedule your Activity Calendar Overrides!

Calendar of Events

  • EMEA/APAC Webinar
    Lenta (Russia)
    November 18, 2014
    10:00 a.m. GMT (London)
  • OTM SIG Elections
    From November 17, 2014 until December 3, 2014
  • OTM Conference Europe
    March 11-13, 2015
    London, England
  • OTM Conference
    August 9-12, 2015

More information

For more information on OTM SIG activities, please visit our website.

OTM SIG Board Elections – Help Lead Your Industry as a Board Member

Help Lead Your Industry as a Board Member for the Oracle Transportation Management Special Interest Group (OTM SIG)

Call for Candidates Submission Deadline: Midnight EST, November 10, 2015

The OTM SIG invites you to join your colleagues and contemporaries to represent a collective membership of professionals dedicated to promoting, shaping and leading the future of Oracle Transportation Management. As an OTM SIG Board Member, you join a dedicated team of professionals working together to:

  • Help promote the ideals and activities of the OAUG in the region
  • Enable communication with Oracle on direction and strategy
  • Share information and experiences among users, managers, and IT professionals
  • Be a conduit for recommended enhancements to Oracle products or processes
  • Facilitate conferences, training and education among the user community
  • Provide representation for the OTM SIG at national and local events

The Call for Candidates

The OTM SIG bylaws authorize 13 voting members, 5 non-voting members, and 1 Oracle liaison on the Board of Directors. OTM SIG members elect 18 representatives to the Board of Directors from a slate of current, active members. The 2015 election will contain 9 open seats. Directors serve staggered, two-year terms. Directors represent the OTM SIG membership at large on policy issues, relations with Oracle Corporation, conference planning and overall user affairs.

OTM SIG Board Organization

The OTM SIG Board positions include:

  • 7 Americas Client positions, 3 Americas Partner/Consultancy positions
  • 6 APAC/EMEA Client positions, 2 APAC/EMEA Partner/Consultancy positions
  • 1 Oracle Liaison

A Board Chair for Americas and EMEA/APAC is elected by the OTM SIG board following each election. Preference will be given to a board member that has served at least one year. In the best interest of the OTM SIG and in order to maintain the focus of the user-based community, the chair role is limited to client candidates.

APAC/EMEA positions will focus on outreach in the APAC/EMEA regions in order to gain a global presence with the OTM SIG.

OTM SIG Board Openings for the 2015 election

To ensure continuity of the OTM SIG direction and strategy, we do not replace our entire board membership at the same time. Rather, every year a portion of the board is re-elected. Regular participation in quarterly conference calls is required as well attendance at weekly board meetings and more frequent meetings leading up to our annual conference. This averages to approximately 4-6 volunteer hours per month and is essential for the board to function properly and to be successful in all of its endeavors. The board may have one annual planning meeting per year prior to the OTM Conference.

  • 3 Americas Client positions (2-year term), 2 Americas Partner/Consultancy position
  • 3 APAC/EMEA Client positions, 1 APAC/EMEA Partner/Consultancy position

Application Process

If you would like to help shape the future direction of the OTM SIG, please include the following information in an e-mail or Word document and submit via e-mail to Molly Whobrey, Geo/SIG Manager, at geo-sig@oaug.org no later than 11:59pm ET November 10, 2015

  • Name:
  • Company:
  • Address:
  • Email Address:
  • Contact Phone:
  • Candidate Biography:
  • Photo (optional)

Please reference “OTM SIG BOD Election Nomination” in your e-mail subject line.

Biography Guidelines

Candidate biographies are limited to a total of 250 words or fewer. We encourage the use of bulleted lists within your biographical submission to assist the voting members during their review of the ballot. The inclusion of a photograph with your submission is optional.

Please include in your biography:

  • Why you are running for the OTM SIG Board of Directors and what you can contribute to the organization
  • A description of your leadership and strategic planning skills
  • Previous volunteer contributions to the OAUG or other user groups

Special Notes / Requirements / Qualifications

OTM SIG Board Guidelines

  • Both Partner/Consultancy and Oracle Liaison role are non-voting positions.
  • Oracle liaisons will assist the board as requested.
  • Board meetings will normally be held each Friday at 11:00 am eastern standard time. The APAC/EMEA Board meets biweekly at 06:00 AM GMT.
  • Board positions are granted to an individual not a company and may not be substituted by individual board members.
  • In the event the chair is unable to meet specified requirements, the board will appoint a new chair to fulfill those requirements through the end of the term.
  • In the event a board member is unable to hold their position the voting results will be consulted and the person for the vacated role with the next highest results will be invited to join the board.
  • In the event board member transitions to a new company; the board member will have 90 days from the time of vacating their company to secure a position that meets the board member criteria. If a new position is not secured, the voting results will be consulted and the person for the vacated role with the next highest results will be invited to join the board. The balance of client/consultancy must be maintained at all times.

Electoral Process

  • The electoral process will follow the guidelines set by OAUG; Elections to be held every year with alternating expiring seats. The election process will be fully managed by OAUG in compliance with OAUG bylaws.
  • Elections will be held annually with:
    • Odd Years – 3 client seats and 2 partner/consultancy seats will become available (2015, 2017 etc.)
    • Even Years – 4 client seats and 1 partner/consultancy seat will become available (2016,2018 etc.)
    • APAC/EMEA – 3 client seats and 1 partner/consultancy seat will become available each year.
  • Clients and Partners/Consultancies may hold only 1 seat per company per region.
  • The OTM SIG board reserves the right to review results and ensure election guidelines are upheld in the case of a discrepancy.
  • Terms are defined as beginning with the first OTM SIG voting cycle in December of 2007. Additionally, a term is defined as a board member serving more than half of the term.
  • Oracle will have one liaison per region present on the board to be appointed by the Oracle OTM Product Leadership team.
  • Elections will end at midnight December 2, 2015. The OAUG will tally all votes and provide information about the newly elected board members by close of business on December 9, 2015.

Election Guidelines

Several changes have been made to the electoral process to ensure that the OTM SIG remains an independent, user-driven board. The following voting requirements have been implemented to ensure that the election is fair and not skewed by any single company:

  • Voting shall be restricted to individuals that meet the following guidelines:
    • Registered OTM SIG member at the time the election begins (midnight November 16, 2015)
    • Employee of a company that is designated as a current or future end user of Oracle Transportation Management. Consulting companies, including Oracle, and Software Providers will be ineligible to vote.
  • Ballots will be sent to email addresses of individuals that are current OTM SIG members and will include a voting key. Voting keys are a unique identifier that ensures only you can vote and that the vote can only be submitted once.
  • Based on the honor system, the first question asked on the ballot will be “Is your company a current or future end user of OTM?” , a no answer will be our flag to eliminate the vote from the tally.
  • Voters will enter their name/company/and email address on the ballot, when the election is closed, those who answered no to the end user question will be thrown out. Board members will also review the results and have the right to throw out votes that do not meet the guidelines.

We look forward to receiving your response. Please contact Molly Whobrey, Geo/SIG Manager, at geo-sig@oaug.org, at or +1 404.760.2826 if you have any questions.

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